about participant See & Try Q & A Pricing About Us Log in
“ Cotech’s Participant solution has been a major breakthrough in the way teams register to play in the Umbro Fives tournament this year. Almost a third of all registrations so far have come via the online solution allowing us to reach a completely different market. The ability to split funds after payment has simplified the reconciliation process and proved a real hit with commercial providers. ”
Dermot Collins
Small Sided Manager TheFA
 
Publishing events
Area Features Status
Publishing events Ease of use information fields to gather information
  Drop down list - participant select option for example: "meat/fish/vegetarian"
  Text fields - participant enter information for example: "Company name/phone number"
  Check box - participant select/do not select - for example: "Want a seat on the bus"
  Price categories ? participant can choose price category: ?Included transport/
Drive my self?
  Conference sessions ? participant can choose sessions: for example:
?Team workshop and Feedback session?
  Easy to use publishing tool
  HTML editor ? edit text in format similar to Word
  Upload images and logo
  Easy four step process to set up event ? You can set up a simple event in less than 15 minutes
  Organisen ur case a previous events data as basis to register a new event
Events communication
Area Features Status
Events Communication Automatic personalised confirmation mail
  Use of email facility to for sending reminders
  Use of email facility for sending mails based on specific criterias
  Email groups of attendees
  Choose and design the look and content of emails ,HTML mail editor
  Email participants on past events/ Access to lists of past events
  Systems track registrations in real time
  Import, create and manage your own invitation list in Participant
  Create and re-use unlimited of emails or letter templates, adding graphics,
colours and hyperlinks
  Merge function makes personalised emails quick to produce
  Using the mail merge function it is easy to export data to word
Online registration
Area Features Status
Online registration Participants can enter their own information
  Participants can change their registration ( In Participant organiser can
change the registration, this way in order to provide organiser good control)
  Participants can cancel their registration ( In Participant organiser can
change the registration, this way in order to provide organiser good control)
  Group registration - one person can register and pay for several participants
  Personal pricing based on price categories, discount codes and field selection
  Notification if event or specific part of event is fully booked
  Participants have overview of past and future events
  Participant list can be made available for all participants, before or after login
  Organiser can require log in if desired
Conference planner, payment processing
Area Features Status
Conference planner Organisers can print personalized agenda for each participant
  Capacity limitations on conference rooms ? for example:
Session B in room A maximum 50 seats?
  Automatic notification if a session is full
  Waiting list for sessions Summer 09
  Can operate with several tracks/main themes with parallel sessions
  Possible to price each session, the total is then the sum of the sessions selected
  Possible to operate with an overall price for the conference and a price for each session
  System generated invoices
Participant can integrate with ERP Systems for invoicing on request		 Summer 09
  Time collision detection between rooms when organiser register event
Payment processing Real time credit card payment ? (Credit card selection depends on
  Link to your merchant account (Participants Initially only Barclays)
  Can handle cost centres for internal invoicing/ cost transfer
  Organizer can choose to allow both credit card payment and invoicing
  Reversed payment transaction if event is cancelled, or participant cancel
  Easy to track payments, refunds and other transactions
Badges, agendas, web based
Area Features Status
Badges, agendas,
registration		 Personalised conference agenda when using the conference planner (customisable)
  Customisable name-badge setup for print
  Check box to tick off participants as they check in for the event
  All data can be exported in Excel or XML files for further editing Summer 09
Web based software
as a service		 No extra hardware or software to download or maintain
  No annual licenses, hosting fees, technical upgrades and support fees
  Available 24/7/365 can be accessed from wherever you are
  Delegate organiser privileges ? Account owner must delegate user privileges
  New version of the software will be released twice a year, and will include new
functionality available to all users
  Managed by professional IT-operations centre ? keep the highest security standards
Event management
Area Features Status
Management Reports:
  Reports are compiled in Excel format for editing and analysis purposes
  Reports are compiled in PDF format for accounting purposes
  Reports can be extracted at any point in time from when the event is published Summer 09
  Possible to setup system to generate one ledger entry and one transfer per week
  Up to the minute valid reports
  Cotech can integrate with most common ERP and CRM On request systems
  Manage several events from one interface:
  Each user can manage several events from the same user interface
  The administrator can delegate access rights to several organizers
  Overview of past and future events
  Possible to reuse data from an old event to create new event
  View and change organiser data enlisted in the system
  Send messages to payers/participants registered to the events
Copyright (C) 2008
Developed and hosted by Cotech AS